Meeting Rooms

The Library offers an auditorium, a conference room, and two small study rooms, which are intended primarily for Library use, including programs, meetings, and other activities.  When these rooms are not in use by the Library or the City, they may be used without charge, subject to the restrictions listed in the Library's Public Use of Meeting Rooms Policy and Contract for Use.  We recommend reading these documents before moving forward with a room reservation.

Reserving the Auditorium or Conference Room

Reservations are required at least 72 hours in advance to use a meeting room.  Reservations can be made online.  You will receive an email to finalize and confirm your reservation.  Your room is not reserved until you receive an email confirmation from the Library (usually within 24 hours on weekdays).  If you have questions, please call the Adult & Youth Services Question Desk at 217-367-4069.

The following items are available for use in the Lewis Auditorium:  130 chairs, 38 tables (30 tables are 6 feet long; 8 tables are 5 feet long), a lectern, a projection screen, an audio-visual cart with an extension cord, a ceiling-mounted projector, and a small grand piano.

The following items are available for use in the Satterthwaite Conference Room:  14 chairs, 4 tables (30" x 60"). 

Maximum occupancy by order of the Fire Marshall:  

  • Lewis Auditorium, 130
  • Satterthwaite Conference Room, 18

Reserving the Study Rooms     

Reservations can be made one week in advance at the second floor Reference Desk or by calling 217-367-4405.
  • Study rooms are available to reserve for two-hour blocks.
  • The rooms can accommodate up to eight people.

  • Rooms can be reserved up to one week in advance. In general, the public is able to make two study room reservations per week. (Anyone with special circumstances can appeal to the Department Head.)
  • A patron’s time begins when the reservation time begins or when he or she enters the room (whichever comes first).

  • Whenever possible, please give 24 hour cancellation notice so that the room is available for others.
  • If no one arrives to claim a room reservation, the room will be open to others after fifteen minutes.

  • If the room is vacant a person who has already had the room twice in the week may use it; however, they may be asked to leave if another group/individual makes a reservation to use the room.
  • The study rooms will be cleared fifteen minutes before closing time to allow staff time to conduct closing procedures.

The following items are available for use in the Study Rooms:  chairs, a table, and a white board.